In an ideal world, we would all have servers to handle security, auditing, HIPPA regulations, integrity, the list goes one and on. Not everyone, however, can afford the expense of a server. Here are some basic guidelines to consider in regards to a server.

If you are opening an new practice, odds are you will not need a server right away. A practice management system can function via a network or a single computer without the assistance of a server. Typically, in lieu of a server, it is a good idea to operate with at least one computer that features 1 GB of memory. This same concept applies to new practices with partners or solo entrepreneurs.

In fact, the number of individuals in your practice is not relevant. What you need to pay attention to is the amount of computers and external hardware devices attached to your network. For example, if you have more than seven computers in your network, it is time to think about adding a small server to your office. Experts say a network can function with up to 10 computers. However, as the network begins to max out, connection problems will quickly ensue, therefore it is better to start looking a server sooner than later. Lastly, physicians with multiple practices typically need a centralized server to handle the practice management system and electronic medical records.